Key Policy
 
 

Keys shall be issued to financial club members only, and upon application are issued at the discretion of a key signatory. I.E 1 of the 3 committee members authorised to request new keys from the locksmith or shall be based on a recommendation from a sponsor.  Members may alternativly apply in writing to the committee for consideration.
 
Examples
EG1 Bill Jones asks for a key to Westshore shed to allow winter training and a signitory approves or declines.
EG 2 ...Joe Brown (club coach) recommends that Bill Jones has a key to Westshore shed to allow winter training.
EG 3 Bill Jones asks writes to the committee requesting a key to Westshore shed to allow winter training and committee approves or declines.
 

• Appropriate keys will be issued and recorded in the key register.
• Keys to be returned/ recovered upon non renewal of membership or resignation.
• In the instance of a member losing a key a replacement key may be issued at the discretion of a key signatory.
• There will be a $50.00 replacement fee, refundable should the key be recovered.
• Keys may be loaned between members at the discretion of a key signatory.
• Master key holders and patrol captains may also loan there keys at there own discretion.

At the Parade Club House ensure the front door is always locked. Always. Members of the public have a habit of just wandering in. We want to avoid temptation.   A lapse in security consciousness could ruin everybody's' season.
 

The aim of this policy is to allow elite club members to purchase equipment perhaps otherwise out of their reach, be it financially or unavailable at club level.

PROCEDURE
Club member to approach Club Captain to discuss and if all criteria is met, Club Captain to discuss with Treasurer and present case to next committee meeting for approval or rejection.

CRITERIA
Must be a current financial member, in at least their second year.
Must be a qualified lifeguard.
Must have completed patrols and/or competitions in previous season.
Formal agreement to be signed before equipment is ordered.

1. "A member may apply for Equipment Purchase Assistance on a basis of one third payment themselves/ two thirds from the club on the understanding that they (member) shall be liable for all repairs to the purchased equipment unless otherwise exempted by the committee"

2. "A member may apply for Equipment Purchase Assistance on a basis of 50/50 on the understanding that the club shall pay for all repairs caused by general wear and tear.
Not including are repairs required due to circumstances beyond general wear and tear.
EG "board run over because it was left on the driveway" or "irresponsible surfing"

When applying for Equipment Purchase Assistance the applicant must state their purchase preference.

"Variances to this policy may be applied for by the member and are subject to two thirds of the committee membership voting in favor of the variance"

QUALIFYING EQUIPMENT

Boards, skis and any other equipment as deemed suitable for funding, by committee. Again this will be assessed on a case-by-case basis.
 

Value (up to) $1000 (per season, 2004-2006).  This scholarship will be a credit value held by the club, reimbursed as required/ requested by the recipient as per the scholarship application.

All recipients must:-
Be current financial members in at least their second consecutive year of membership.
Have completed not less than 12 patrol hours in the season prior to the scholarship being awarded.
Have a good attitude, display comradeship, show discipline and commitment.
Have a clean membership record

The scholarship may be used for:-
The purchase of Surf Life Saving Equipment,
Travel for the purpose of attending competitions or courses
Course or training fees

* Applications may be made by the Life Guard or their representative, or any other current financial club member nominating a recipient.
* Applications to be made in writing to the Club Secretary at any stage during the surf season.
* An application must be received by the Club Secretary 5 days prior to the final committee meeting before the annual prize giving.
* Scholarship recipient(s) will be announced at the annual Club Prize giving.
* A scholarship may not necessarily be awarded every year.
* If not awarded one year, the value of the scholarship the following year remains the same although previous year’s funds may be used to provide an additional scholarship or can be absorbed into club funds.
* A Scholarship may be shared by a maximum of 2 recipients in any one year.
* The committee shall decide by vote if required who receives the scholarship.
* 2 thirds of the vote "In favour" required for an individual recipient.
* 1 third of the vote "In favour" required per person should the scholarship be shared.
* Any Committee member(s) will abstain from voting due to any association with the nominee if directed to do so by the Chairman.
* The recipient is required to remain an active club member for the complete season following the Annual Prize Giving however this condition may be waived due to circumstantial changes, at the discretion of the committee.
* Failure to comply will require the recipient to refund any monies advanced in full immediately.